Getting started

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My first order

Let's start with a quick explanation on erplain's sales process. There are 4 types of documents: "Estimate", "Sales order", "Shipping Order" and "Invoice". You can start the sales process by creating an Estimate, a Sales Order or an Invoice. A Shipping Order is created from a Sales Order and an Invoice is the last step of the process. All these documents related to the same Order share the same "Sale number". To illustrate creating your first sale in erplain, we will start by creating an invoice. Your stock levels will be adjusted automatically when creating a Shipping Order or an Invoice.

You can also watch a short tutorial video in our Videos section.

Here is how to create an invoice (it works the same way to create an Estimate or Sales Order):

  • Click on the 'Sales' menu then '+ Invoice'

  • Here you can select the customer. Make sure to select the customer first as most fields will be displayed automatically based on the information you previously entered about this customer:

  • Insert the Product or Service in the invoice: go in the 'Product or Service' field and start typing the name or reference. You can also click on the 'Add multiple products' button to add a batch of products. It is an easy way to insert multiple products at once. At anytime, you can modify the "Name", "Quantity", "Price", "Discount" and "Tax". The totals will update automatically.

  • Save

  • You can also send the PDF directly to your customer by clicking on 'Send by email':

Congratulations! You have created your first invoice with erplain. You are now able to manage and track payments of this invoice. To learn more about creating an invoice, go the sales section of the Help center. And to learn more about erplain, visit the Help Center.