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Sales Orders Reserve Inventory in QuickBooks Online

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Creating Sales Orders gives you the ability to reserve inventory, giving you and your team a better visibility of your stock level and what is really available for sale. Unfortunately, creating Sales Orders is not possible in QuickBooks Online.  The good news is that you can do it when you connect your QuickBooks Online account with erplain, along with many additional inventory features.


How do stock levels work in QuickBooks Online?

Only estimates and invoices can be created in QuickBooks Online. As estimates don't affect your stock level, your inventory is updated only when the invoice is generated. Therefore, making it difficult to know what is really available for sale.


How to reserve inventory with QuickBooks Online?

Creating Sales orders on erplain will reserve your inventory and allocate products to customers. For each product, erplain tracks the on-hand stock and the available stock. Sales Orders won't change your on-hand stock, but they will decrease your available stock. It will also increase the reserved quantity.


Stock levels are automatically updated


You can start the sales workflow by creating your estimate as you would do on QuickBooks and then generate a Sales Orders when it is accepted. You can also start directly from Sales Orders, creating an estimate is optional.



Stock Levels view in erplain

Screenshot of the Stock Levels in erplain: There are 60 Awesome Beanie in my warehouses. 11 are in Sales Orders which represents my 'reserved' quantity. Hence, I have 49 available for sale.




  • Get your reserved quantity for each product in the following report: Inventory > Stock level

Don't forget you can filter your results if you want the reserved quantity for specific locations, brands or tags.


  • Get the list of customers and sales orders for which you have reserved items: Intelligence > Reserved items




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